Presentation Guideline

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HOW TO UPLOAD YOUR PRESENTATION

  • Regular papers accepted for IDDRG 2020 will be presented on October 26-30.
  • Your presentation needs to be uploaded to the "My Page".
  • Your talk needs to be prepared as power point file that includes both your presentation slides and the audio within the same document. See below for the technical details.

TECHNICAL GUIDELINES FOR UPLOADING YOUR PRESENTATION

  • Presentation Duration: 20 minutes
  • The official conference language is English.
  • At the beginning of the uploading process you will have the opportunity to upload your portrait picture.
  • It is mandatory to add the audio of your talk within your PowerPoint presentation or video file. Please see below for instructions on how to add audio to your presentation.
  • Format: Presentation files will be accepted in MS PowerPoint format or MP4 only.
    ※ Before you submit your files, check your recorded audio narration, playback the PowerPoint presentation slide show
         or video file to verify audio recorded successfully.
  • The size of your presentation should not exceed 500 MB.
  • Videos and animations are supported but will be automatically started with the slide.
  • Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file.
  • Do not use any passwords or encryption for your presentation.
  • Please note that macros should not be used and flash-animations are not supported.

HOW TO ADD AUDIO TO YOUR SLIDES

You will have to add an audio track to each slide of your presentation. Please note that it is of utmost importance that the total audio length does not exceed the allocated speaking time for your session type, see below for more information.

To include audio to your presentation, please follow these instructions.
Important: Your device must have a microphone enabled in order to record audio. It is strongly advised to use a headset for the recording as the built-in microphone of your laptop may not provide sufficient quality.

1) On a given slide, select in the tabs: "Slide Show" > Record Slide Show > Record from Beginning


2) Record Slide Show button and click on it. A new window will pop up with two options to set before you start recording:

Slide and animation timings. This option allows you to sync up your narration with slides.
Narrations, ink, and laser pointer. Leave this option, even if you don't plan to use ink or the pointer.

3) "Start Recording"
Once you click on the "Start Recording", PowerPoint will go into a full screen presentation view. It also begins recording audio from your microphone.

In the upper left corner of the window, you'll see a Recording window with a runtime counter and other buttons. Use this to keep track of the length of your presentation.

4) Finish Recording

When you're finished, click on the "X" in the upper right corner of the Recording window to complete the audio recording.
Then, a speaker icon() will appear at the bottom-right corner of each slide that has a recorded narration.
Tutorial Video

REMARK

Note that your presentation will be converted into a file format that does not allow downloads of your talk. But just like in a real conference, it is possible for the registered participants to make photographs or screen shots of your presentation. If you do not wish any scientific content of your presentation to be photographed, please indicate this on the according slide(s) in a clearly visible way.